Covid-19

Information for students

  • Do not come to the university if you are required to self-isolate or to stay in quarantine.
  • When traveling abroad, the general requirements established in Estonia must be followed (see the Ministry of Foreign Affairs homepage). Freedom of movement must be restricted to all persons arriving in Estonia who started their journey from countries or passed through countries for which no data are available or the COVID-19 infection rate is higher than 16 or who have signs of illness.
  • If you do not take the COVID-19 test upon arrival from a foreign country, then you must remain in self-isolation for 14 days, ie within 14 calendar days of arriving in Estonia. You may not come to the university during this period.
  • If you take the COVID-19 test on arrival abroad, then you must remain in self-isolation until the test result is received (leaving the residence only in case of an emergency), ie not coming to university:

    a) in the case of a negative test result, 7 days should be limited to self-isolation. You can go to work and shop, but avoid unnecessary contacts. You are not allowed to come to the university at this time. Not earlier than 7 days after receiving the result of the first test, a second test must be taken, and if it is also negative, you can continue your normal life and come to university.

    b) in case of a positive test result, you must follow the instructions given to you and you must not come to the university without your doctor's permission.

  • International students arriving in the country must take two COVID-19 tests, one on arrival and the other on the 14th day after arrival, during which time they are must stay in self-isolation, including not being allowed to come to university or work.
  • Healthy students must be in the university territory as little time as possible and not more than necessary. Gathering in groups must be avoided. 
  • Please register yourself to all classes when present at the university. Every room and auditorium has a poster next to its entrance with a QR-code and a link to direct you to the registration form. 
  • When present at the university, keep a safe distance with people when being in the auditoriums, hallways or anywhere else. 
  • It is mandatory to have a mask with you at all times when being at the university. You must use it when it is not possible to keep a safe distance with other people. Masks can also be bought from the university’s vending machine, which provides health products. It is located on the second floor of the Astra building.
  • Use your own stationery and other study materials (pens, calculator, water bottle, etc.) and do not share them with others. Clean and disinfect all shareable study materials before and after using them. 
  • The lecturer has a right to send people home, who have any symptoms of illness. They have a right to not allow these students back to the classroom before their doctor has allowed to do so. All students and staff must follow necessary safety measures when organising studies. 
  • Communicate with your Study Counsellor and other university staff only through online channels.
  • If you get sick or are self-isolating, inform your lecturer at least in the morning of the day, when auditory learning is supposed to take place. The lecturer is not obliged to offer synchronised teaching, but they must offer alternative solutions. They do not have to offer alternative solutions to the students, who inform them later.
  • If you become ill and suspect that you may be infected with COVID-19:
    - contact your family doctor on the working day for further instructions and to take the COVID-19 test;
    - if you are unable to contact your family doctor (eg on a weekend), call the toll-free family doctor advisory line 1220. They also have the right to refer you for a test;
    - if none of the above works, then it is possible to have yourself tested for a fee (for example at the Synlab).
  • If you get the confirmation that you are COVID-19 positive, immediately inform the Academic Affairs Office: 
    - international exchange students ingrid.hinojosa@tlu.ee, 6409 217
    - international degree students paula.balic@tlu.ee, 6409 234
    - all other students helen.joost@tlu.ee, 56670028.
  • Maintinig a healthy state of mind is important when going through difficult times. We reccommend to stay in touch with your fellow students - share your stories with them, be it a job victory or other success stories. Ask how they are doing as well! Good humor is always welcome because laughter improves well-being and reduces anxiety. However, if your thoughts take over, feel free to contact a Student Psychologist Ivi Niinep (ivi.niinep@tlu.ee).
  • In case of falling ill, find where to get help HERE!

Preventive measures when coming to the university

If possible, it is recommended to arrive to the university on foot or by bicycle. If the use of public transport is inevitable, please follow the following recommendations of the Estonian Health Board:

  • If possible, wear a mask while using public transport.
  • When sneezing or coughing, cover your mouth with a napkin or a sleeve.
  • Do not touch handrails or other surfaces in the public transport with your bare hands.
  • Do not touch your face.
  • Disinfect your hands as soon as possible after leaving public transport.
  • If possible, avoid contact with other passengers.
     

Preventive measures while being at the university

We kindly ask you to take into consideration the following recommendations in order to minimise the risk of infection and to provide all university students, employees and guests with a safe environment.

  • Only healthy and non-infectious members of the university are welcome at the university, following the general recommendations for preventing the spread of the virus.
  • Students and other visitors to the university must take a protective mask when coming to the university. If it is not possible to hold a safe distance at the university, a protective mask must be worn. Protective masks can be purchased at the university from the health device station, located at on the second floor of the Astra building.
  • In the case of lectures and similar research and teaching events, participants must be registered. To register participants, posters with a QR code and a link leading to the registration form are included next to each study room. Please be sure to use them and remind students to register. It is also important to register participants for university events, including workshops and meetings. The method of registration is chosen by the event organiser or convener (eg meeting memo, organizer notes, Google Docks, etc.) and the data must be kept for 2 weeks. In this way, we easily ensure the availability of information about all participants, if necessary.
  • Only events related to teaching and research are allowed to be organised inside the university, if the participants are registered and the requirement of dispersal is observed. If the dispersion requirement cannot be met, participants must wear a protective mask.
  • The auditoriums are equipped with surface disinfectant, which can be used for cleaning your table or other belongings.
  • While being at the university, it is important to wash your hands regularly and carefully with warm water and soap. Using disinfectant is necessary if you do not have the chance to wash your hands at that moment. 
  • Waste, which could be contaminated with the virus (e.g. masks, paper tissues), can be thrown in the household waste bins.
  • Students who are at risk group can take a protective mask from the information desks. It is also possible to purchase protective masks from the healt vending machine on the second floor of the Astra building. Employees can request protective masks from their unit's office.
  • When sneezing or coughing, cover your face with a tissue or with the inside of your elbow. Do not place your hand in front of your face, because bacteria, which is transferred onto your palm, could easily spread on from there.
  • Do not touch your face, eyes or mouth with unclean hands. That way you will avoid the spread of the virus from your hands onto your mucosal surfaces. 
  • Avoid close physical contact with employees, students or other people on the campus (e.g. shaking hands, standing too close to each other or hugging).
  • It is recommended to clean your work or study equipment regularly (e.g. by using a moistened microfiber cloth).
  • When organising a physical meeting, it must be carried out in a large enough room to guarantee a safe distance between the participants.
  • If possible, please ventilate and clean rooms regularly. The university is regularly cleaned, however, it is possible to call for extra cleaning though the building administrator. 

Rules and recommendations on study regulations

 

  • Distance learning is mandatory for courses, where the participating lecturers or students have been sent to self-isolation. It is also not allowed to be present at the university in general in that case. 
  • The occupancy rate of the auditoriums can be 50% at the most. If 50% occupancy rate cannot be guaranteed, then masks must be worn. The lecturer is not obliged to wear a mask while teaching if they are at least three meters away from students.
  • It is recommended to carry out most lectures online through distance learning. We strongly suggest to organise all lectures with over 50 participants online. Seminars, practicums and exams can be carried out in the university if self-isolated or ill people do not participate and if people are positioned in the room in a scattered manner.
  • It is recommended to not have mandatory attendance in lectures.
  • During online studies, the lecturer has a right to require punctual attendance (people who are late, might not be accepted). The lecturer also has a right to require people to use their full names and their camera. If the student does not have a camera, then in certain cases (seminar, exam, etc.) the lecturer can insist on using one. In other times, a photo can also be used by the student.
  • When organising studies, keeping a safe distance with other people in the auditoriums, hallways and other university spaces is mandatory.
  • If a student has a chronic illness, due to which their doctor considers it necessary to avoid any contact, it is possible for the student to take academic leave for health reasons on the basis of a certificate from a family doctor. If a student has no indications from a doctor to avoid participating in studies, but the student is afraid of becoming infected with the virus during studies, then they may, at their own request, go on academic leave for the beginning semester. An application for academic leave at one's own request can be submitted during the semester, but it must be taken into account that such leave can be used only once during the studies, either one or two semesters at a time.
  • In order to prevent the spread of the virus and to quickly detect possible infection, the Health Board recommends registering those in the auditoriums. Attendance registration does not control participation in studies, but is only intended to prevent, deter and respond quickly to the spread of the virus when a person is diagnosed at a university. Student must register their presence at the beginning of each lecture on the form (www.tlu.ee/reg). All auditoriums have a QR code and a link to the form. By filling out the form, you will protect your own and others' health! (Personal data is processed in accordance with the Personal Data Protection Act and is used only to prevent the spread of the virus. The collected personal data is deleted three weeks after the submission of the data. The data is processed only by an employee of the Department of Education (helen.joost@tlu.ee))

If a student has COVID-19

 

  • If a student falls ill outside the university, then they must remain at home. If a student falls ill at the university, then they must go home immediately.
  • In case of illness, contact your family doctor for advice on the diagnosis of COVID-19, the need for testing and the certificate of incapacity for work. A student who does not have a family doctor must call 1220.
  • Students who were diagnosed with COVID-19 may return to the university after 14 days, provided that they are completely healthy - no respiratory symptoms or fever. The final decision is made by the doctor. In case you start falling behind in your studies, ask for help from your fellow students or the lecturer.
  • University members who have not been in contact with a student during their symptomatic period, may continue their studies, but monitor their health carefully for 14 days. If symptoms occur, stay at home and contact your family doctor or call 1220.
  • If a student has been diagnosed with COVID-19, they must notify the Academic Affairs Office:
    - international exchange students ingrid.hinojosa@tlu.ee, 6409 217
    - international degree students paula.balic@tlu.ee, 6409 234
    - other students helen.joost@tlu.ee, 56670028. 
  • The staff of the Department of Academic Affairs may ask a person who has been diagnosed COVID-19 postivie additional questions to find out the details of their stay at the university. Based on the received information, the staffof the department identify the co-students who participated in the lecture (according to the registration of the lecture) and contact the participants personally. A written notice will be sent to all those enrolled in the subject and they will be asked to answer within 24 hours whether the student was physically involved in the study or not.
    This is important, because then it is possible to find out the people who have been in close contact * with the infectious student, give them a recommendation to stay home for 14 days and monitor their health, arrange disinfection of rooms and surfaces, etc.
  • University members who have not been in close contact with the infected student, may continue their daily work routine, but must carefully monitor their health.
  • NB! A student who has been diagnosed with COVID-19, will be asked by the Health Board for details and movements of close contacts* during two days prior to the onset of symptoms.

 
*Close contact is someone, who:

  • lives in the same household with someone infected to  COVID-19; 
  • has been in direct contact with COVID-19 patient (e.g. shake hands)  for at least 15 minutes and less than 2 meters:
  • has been in direct contact with COVID-19 patient secretions without the use of protective equipment (eg has coughed, sneezed, used the patient's napkin with bare hands);
  • has been in a room (including dining room, meeting room, hospital waiting room, etc.) with the COVID-19 patient for at least 15 minutes and less than in 2 meters;
  • was in the public transport close to COVID-19 infected passenger, including:
    - persons sitting in the same row and two rows in front or behind,
    - COVID-19 infected persons companions or carers.
  • According to the Health Board, a person who has been with a COVID-19 infected person for less than 15 minutes is a safe close contact.
  • In case of falling ill, find where to get help HERE!

Information for the university staff

  • Employees belonging to the risk group and those whose family members belong to the risk group are recommended to work remotely. Other employees may work remotely in agreement with their immediate supervisor. It is also advisable to work remotely for those whose nature of work allows them to easily perform tasks remotely. In both cases, the possibility and conditions of remote work must be negotiated and agreed with the employee's immediate supervisor.
  • If you suspect you may be infected with the coronavirus, contact your family doctor first or call the family physician advisory line 1220 or +372 634 6630 (also for calls from abroad), who will arrange testing if necessary. If it is justified to stay at home and not come to work, then inform your immediate supervisor to discuss the organisation of remote work (or possible stay on sick leave). Be sure to consider that 14 days of home isolation and testing are required if symptoms are suspected.
  • In a larger workspace, many people can work at the same time if there is sufficient distance between the desks or there is a physical barrier between the workers, such as a closed shelf or a portable security screen. Otherwise, you should consider working alternately in the office (one employee per week) or find another room for some employees to work temporarily. To order a portable security screen, contact the Head of the Property Management Office.
  • We recommend holding meetings remotely. However, in case of physical attendance, be sure to hold safe distance requirements and choose a room of sufficient size.
  • If safe distance can not be held, it is advisable to wear a protective mask indoors. Masks will be provided to the university staff. Academic staff is able to get masks from their unit’s office and non-academic staff is able to get them from their office head. All units will be provided with masks by Reilika Muuli, the Occupational Health and Safety Specialist from the Personnel Office.
  • Business trips can only be organised if they are agreed and coordinated by the rector and if they are vital due to the nature of work. When planning a business trip, all possible risks must be thought through – restrictions on arrival and departure from Estonia, the possibility of not getting refunds from travel expenses and the need to stay in self isolation or getting tested when arriving back to Estonia.
  • When arriving to Estonia from a business trip, check if and on what conditions you have to restrict your freedom of movement (information on countries and restriction on freedom of movement requirements for passengers).
  • If you have been diagnosed with COVID-19, inform Reilika Muuli, the Occupational Health and Safety Specialist (reilika.muuli@tlu.ee). People, who have been in close contact with the diagnosed person will have to self-isolate.
  • If you have been sent to self-isolation, inform your direct manager to agree on how to work from distance.
  • Maintinig a healthy state of mind is important when going through difficult times. We reccommend to stay in touch with your colleagues - share your stories with them, be it a job victory or other success stories. Ask how they are doing as well! Good humor is always welcome because laughter improves well-being and reduces anxiety. However, if your thoughts take over, feel free to contact our Employee Advisor Tiiu Meres (tiiu.meres@tlu.ee).
  • In case of falling ill, find where to get help HERE!