Covid-19 and Tallinn University

Preventive measures when coming to the university

When traveling to Estonia, the requirements established in Estonia must be followed. Read about them from kriis.ee website.

If possible, it is recommended to go to the university on foot or by bicycle. If the use of a public transport is unavoidable, please follow the following recommendations of the Health Board:

  • hold a safe distance from fellow passengers;
  • wear a protective mask;
  • when sneezing or coughing, cover your mouth with a napkin or sleeve;
  • avoid touching your eyes, nose and mouth;
  • disinfect your hands as soon as possible after leaving the public transport.

Preventive measures while being at the university

The university welcomes only healthy people with no signs of the COVID-19 virus, who follow the general recommendations for preventing the spread of the virus. Definitely do not come to university if you are assigned to self-isolation or quarantine.

  • Students may stay on the university premises during their studies. It is not allowed to spend free time at the university.
  • Indoors, it is mandatory to wear a protective mask and hold a safe distance with others, if possible. If you do not have a protective mask when you arrive at the university, you can buy it from the health machine on the second floor of the Astra building. When staying outdoors, it is also advisable to hold a safe distance.
  • Please disinfect your hands when entering the university buildings - disinfection stations are installed at each main entrance of the university. In addition, the stations are also located in the busiest places.
  • While at university, it is important to wash your hands regularly and thoroughly with warm soap and water.
  • In lectures, seminars and other gatherings related to research and teaching, all participants must register.
  • It is advisable to clean your student tools regularly. For example, the use of a clean microfiber cloth moistened with water is sufficient to ensure cleanliness.
  • If possible, ventilate and tidy rooms regularly. The university has regular maintenance cleaning, but if necessary, an on-call cleaner can be called through the house manager.
  • All students and employees may dine at university’s cafes. However, we ask everyone to keep a safe distance at the cafe as well and wear a mask (the mask can obviously be removed while eating).
  • Please check and correct your contact details (especially telephone number) provided to the university so that the university can contact you quickly if necessary.
  • We ask all university participants to use the HOIA application.

Study Regulations

At Tallinn University, the academic year starts with physical studies. We aim to keep it this way the entire academic year. In order to ensure the safest possible learning environment, students are required to wear a mask indoors.

We recommend organising learning with one hundred or more participants online. Web-based learning can also be organised in smaller groups if face-to-face learning is not necessary to achieve the learning outcomes.

Conditions for conducting physical studies

  • It is necessary to keep a safe distance from other students. If possible, participants should keep a distance of 1–2 meters, i.e. avoid sitting on the same bench or side by side;
  • students must wear a protective mask at university premises. As an exception, lecturers have the right to waive the requirement to wear a mask if it is a lesson requiring physical activity of the students, where wearing a mask may endanger their health.
  • the lecturer organises the registration of all students participating in physical studies;
  • all students must provide themselves with personal tools (e.g. pen, calculator, drinking bottle, etc.) and should not share them with others. We recommend to clean and disinfect your tools regularly as well;
  • outside classes and auditoriums, all preventive measures must be followed which are described in “Preventive measures while being at the university” section (Psst! This is the section at the top of this chapter).
  • if the internship requires having an infection safety certificate (e.g. educational, welfare and medical institutions), then the internship organiser has the right to request an infection safety certificate from a student. For a student without a certificate, the university does not have to provide an equivalent internship;
  • the university does not have to provide online learning opportunities for students who are absent from school due to illness or COVID-19 isolation rules or international travel restrictions.

Conditions for conducting distance learning

  • The lecturer provides students with regular contact training or regular individual consultations (e.g. in Zoom, Google Meet, etc.).
  • When conducting distance learning, the times of the already published timetables are followed in order to avoid duplication with physical studies.
  • The times of the distance learning, the online environment and access information are published in the ÕIS course programme.
  • If necessary, the lecturer may organise mid-term examinations (e.g. tests etc.) in physical studies, taking into account and fulfilling the preventive measures established at that time. Lecturers do not have to provide an alternative to mid-term examinations.

Participants in distance learning follow good practice in online learning and:

  • appear to lectures and seminars at the agreed time (i.e. late participants do not have to be accepted);
  • create a private learning environment that also supports the learning of fellow learners (e.g. does not take part in a lecture in a car, does not involve unauthorised persons in learning, etc.);
  • appear with their full names and use the camera if possible. If the participant is not able to use the camera, then in certain cases, e.g. a seminar, etc., the teacher has the right to request it, at other times the use of a picture may be allowed;
  • does not share links and passwords for online learning with third parties;
  • does not make audio and / or visual recordings of the study activity without the permission of the facilitator. As such activities would be in conflict with the Personal Data Protection Act, the University interprets unauthorised activities as a violation of generally accepted norms of conduct.

Timetable and ASIO

In ASIO, contact training in physical studies (room number) or distance learning (notation “e-learning”) is disclosed. Every Friday, the lesson plan for the next and next week's contact training will be published, reservations will be canceled if the originally planned contact training does not take place.

Suspension of studies

If a student has a chronic illness due to which their doctor considers it necessary to avoid any contact, it is possible for the student to take academic leave for health reasons on the basis of a certificate from a family doctor. If a student has no indications from a doctor to avoid participating in studies, but the student is afraid of becoming infected with the virus during studies, they may go on an academic leave at their own request. An application for academic leave at one's own request can be submitted during the semester, but it must be taken into account that such leave can be used only once during the studies, either one or two semesters at a time. During the academic leave, the student has the right to study, thus the opportunity to participate only in online courses.

Study counselling

Study and other counsellings take place primarily by email and telephone or in the form of a web meeting.
Face-to-face counseling at the university is only available upon prior registration and if participants wear a protective mask.

Orientation Week and the Opening Ceremony of the new Academic Year

During the Orientation Week (23–29 August), information sessions will also be conducted online or by ensuring the safe distance between participants.
The opening ceremony of the academic year will take place online on 1 September at 12.
 

If a student has COVID-19

  • If a student falls ill outside the university, they must remain at home. If a student falls ill at university, they must go home immediately.
  • If you become ill, you should contact your family doctor for advice on the diagnosis of COVID-19, the need for testing and the certificate of incapacity for work. A student who does not have a family doctor must call 1220.
  • If a student receives confirmation that they are COVID-19 positive and has been in the university during an infectious period, they must send a notice to the Academic Affairs Office:

- foreign visiting students ingrid.hinojosa@tlu.ee, 6409 217;

- all other students Kadi Möldri kadi.moldri@tlu.ee, +372 640 9134.

  • Notification is necessary to find close contacts at the university as soon as possible in cooperation with the Health Board. Only persons who have not been vaccinated or have been vaccinated but show signs of disease should stay on self-isolation.
  • The staff of the Academic Affairs Office will contact all those infected with those who have been in close contact and provide additional information on further activities.

*Close contact is a person who:

  • lived in the same household with a COVID-19 positive person;
  • has been in direct physical contact with a COVID-19 patient (e.g. handshake) for at least 15 minutes and in less than 2 meters;
  • has been in the same room (incl. dining room, meeting room, hospital waiting room, etc.) with the COVID-19 patient for at least 15 minutes and less than 2 meters away;
  • was in the vehicle with a COVID-19 patient, incl:

- persons sitting in the same row and two rows in front or behind;

- COVID-19 sick companions and caretakers.

... and don't forget:

  • Keeping your mood up is important for maintaining mental health. Share good news with your fellow students about, for example, job victories, successes, but why not also about the successes of personal life. Be sure to ask them how they are doing as well!
  • Good humor is welcome because laughter improves well-being and reduces anxiety. However, if your concerns should get too heavy to handle, check the Career and Counseling Centre's website for recommendations for dealing with the crisis and difficulties, or feel free to contact a student psychologist.

Information for the university staff

  • One of the tasks of the university as an employer is to ensure a safe and healthy working environment. Unfortunately, the risk of the virus is not over and it must be taken into account when organising work at the university. The university assesses the extent of the risk of infection in the risk analyses of the units and on this basis proposes measures to reduce the risk of infection.
  • One way to reduce the risks is vaccination, for which the university also offers opportunities on the university campus.
  • If an employee does not want to be vaccinated, it may be possible to reduce the risks in other ways, depending on their job responsibilities. In particular, a possibility can be wearing a mask or working remotely. An unvaccinated employee cannot expect to be able to work remotely or attend hybrid meetings simply because they have not been vaccinated. If necessary, work tasks must be performed at the university and a protective mask must be worn.
  • Measures must be taken in all university premises to prevent the spread of the virus: if possible, all participants must keep a safe distance, all premises must be ventilated regularly, and the surfaces must be disinfected. It is no less important that everyone in the university washes their hands regularly. It is recommended to wear a protective mask in cases where many people are in the same room for a longer period of time and the participants are from different units (e.g. meeting, trainings). The university provides protective masks for university employees. Employees of academic units receive a protective mask from the office of their unit and employees of the support unit from the head of their department. Reilika Muuli, an Occupational Health Specialist shares protective masks to the units.
  • During events, meetings, etc., the requirement of keeping a safe distance between participants must be followed by choosing a room of sufficient size. It is necessary to check the certificate of infection safety from visitors outside the university family. Catering in public areas (e.g. corridors, Researchers' Forum, etc.) is not allowed.
  • Participants in events at the university, including meetings, must be registered so that information about the participants can be found if necessary. The method of registration is chosen by the event organiser (e.g. meeting memo, organizer notes, Google Docs, etc.) and the data must be kept for 2 weeks.
  • Business trips are organised in the usual manner according to the university's business trip procedure. When planning a business trip abroad, possible restrictions on entering a foreign country, the risk of non-refund of expenses in the event of cancellation of the trip and the requirements that apply abroad and on arrival from the trip must be taken into account. See more from kriis.ee webpage.
  • If an employee should have any signs of illness, including those who have been vaccinated, then they should stay at home and contact their family doctor, who will guide them with further steps if necessary. Also let your immediate supervisor know that you are staying home to discuss staying on an incapacity sheet or the opportunity to work remotely. Be sure to consider at least 10 days of home isolation and testing if any COVID-19 symptoms should appear. Read more on the Health Board's website on how to behave in case of suspicion of coronavirus disease and being in close contact.
  • If you have been diagnosed with COVID-19 disease and have been at the university during an infectious period, inform the occupational health specialist Reilika Muuli (reilika.muuli@tlu.ee). Close contact with a COVID-19 infected person who has not been vaccinated will be sent for self-isolation immediately.
  • If you have been sent for self-isolation, notify your immediate supervisor to arrange working remotely. In case of self-isolation, it is possible to take an incapacity for work certificate if remote work is not possible. The employee may return to work according to the decision of the family doctor.
  • In case of illness, the university pays 100% of the employee's average salary for the second to fifth day of illness, and for the sixth to eighth day of illness the university pays 30% of the employee's average salary (in addition, the EHIF pays 70% of the employee's daily income for the same period).
  • Keeping your mood up is important for maintaining mental health. Share good news with co-workers about, for example, work victories, successes, but why not also personal successes. Be sure to ask them how they are doing!
  • Good humor is welcome because laughter improves well-being and reduces anxiety. However, if your concerns should get too heavy, then feel free to contact Tiiu Meres (tiiu.meres@tlu.ee), an employee advisor.