Tallinn University's COVID-19 homepage

Information for students

  • Do not come to the university if you are required to self-isolate or to stay in quarantine.
  • It is mandatory to wear and have a protective mask with you at all times when being at the university. Masks can also be bought from the university’s vending machine, which provides health products. It is located on the second floor of the Astra building.
  • When traveling to Estonia from abroad, make sure to follow requirements established in Estonia. See them at the homepage of the Ministry of Foreign Affairs
  • Healthy students must be in the university territory as little time as possible and not more than necessary. Gathering in groups must be avoided. 
  • Please register yourself to all classes when present at the university. Every room and auditorium has a poster next to its entrance with a QR-code and a link to direct you to the registration form. 
  • We kindly ask all students to download HOIA  app to your smart devices.
  • When participating in contact study, remember that requirements of 50% occupancy must be considered. The 50% limit is marked on the study room doors.
  • When present at the university, keep a safe distance, at least 2 meter distance with lectureres and coursemates while being at auditoriums, hallways or anywhere else in the university premises.
  • Use your own stationery and other study materials (pens, calculator, water bottle, etc.) and do not share them with others. Clean and disinfect all shareable study materials before and after using them. 
  • The lecturer has a right to send people home, who have any symptoms of illness. They have a right to not allow these students back to the classroom before their doctor has allowed to do so. All students and staff must follow necessary safety measures when organising studies.
  • Please check and correct your contact information in ÕIS (especially telephone number) so that the university can contact you quickly if necessary.
  • Communicate with your Study Counsellor and other university staff only via online channels.
  • If you get sick or are self-isolating, inform your lecturer at least in the morning of the day, when auditory learning is supposed to take place. The lecturer is not obliged to offer synchronised teaching, but they must offer alternative solutions. They do not have to offer alternative solutions to the students, who inform them later.
  • If you become ill and suspect that you may be infected with COVID-19:
    - contact your family doctor on the working day for further instructions and to take the COVID-19 test;
    - if you are unable to contact your family doctor (eg on a weekend), call the toll-free family doctor advisory line 1220. They also have the right to refer you for a test;
    - if none of the above works, then it is possible to have yourself tested for a fee (for example at the Synlab).
  • If you get the confirmation that you are COVID-19 positive, immediately inform the Academic Affairs Office: 
    - international exchange students ingrid.hinojosa@tlu.ee, 6409 217
    - international degree students paula.balic@tlu.ee, 6409 234
    - all other students helen.joost@tlu.ee, 56670028.
  • When contacting with the Health Board, please forward them the contacts of Helen Joost, Head of the Academic Affairs Office (helen.joost@tlu.ee, 56670028).
  • Maintaining a healthy state of mind is important when going through difficult times. We recommend to stay in touch with your fellow students - share your stories with them, be it a job victory or other success stories. Ask how they are doing as well! Good humor is always welcome because laughter improves well-being and reduces anxiety. However, if your thoughts take over, then you may find help from our career and councelling page, where we share some useful reading materials. In addition, you may also always feel free to contact a Student Psychologist Ivi Niinep (ivi.niinep@tlu.ee).
  • In case of falling ill, find where to get help HERE!

Preventive measures when coming to the university

If possible, it is recommended to arrive to the university on foot or by bicycle. If the use of public transport is inevitable, please follow the following recommendations of the Estonian Health Board:

  • Wear a protective mask when using public transport.
  • When sneezing or coughing, cover your mouth with a napkin or a sleeve.
  • Do not touch handrails or other surfaces in the public transport with your bare hands.
  • Do not touch your face.
  • Disinfect your hands as soon as possible after leaving public transport.
  • If possible, avoid contact with other passengers.
     

Preventive measures while being at the university

We kindly ask you to take into consideration the following recommendations in order to minimise the risk of infection and to provide all university students, employees and guests with a safe environment.

  • Only healthy and non-infectious members of the university are welcome at the university, following the general recommendations for preventing the spread of the virus.
  • Students and other visitors must wear and have a protective mask while being at the university premises. Protective masks can be purchased at the university from the health device station, located at on the second floor of the Astra building.
  • In the case of lectures and similar research and teaching events, participants must be registered. To register participants, posters with a QR code and a link leading to the registration form are included next to each study room. Please be sure to use them and remind students to register. It is also important to register participants for university events, including workshops and meetings. The method of registration is chosen by the event organiser or convener (eg meeting memo, organizer notes, Google Docks, etc.) and the data must be kept for 2 weeks. In this way, we easily ensure the availability of information about all participants, if necessary.
  • Only events related to teaching and research are allowed to be organised inside the university, if the participants are registered and the requirement of dispersal is observed. If the dispersion requirement cannot be met, participants must wear a protective mask.
  • The auditoriums are equipped with surface disinfectant, which can be used for cleaning your table or other belongings.
  • While being at the university, it is important to wash your hands regularly and carefully with warm water and soap. Using disinfectant is necessary if you do not have the chance to wash your hands at that moment. 
  • Waste, which could be contaminated with the virus (e.g. masks, paper tissues), can be thrown in the household waste bins.
  • Students who are at risk group can take a protective mask from the information desks. It is also possible to purchase protective masks from the healt vending machine on the second floor of the Astra building. Employees can request protective masks from their unit's office.
  • When sneezing or coughing, cover your face with a tissue or with the inside of your elbow. Do not place your hand in front of your face, because bacteria, which is transferred onto your palm, could easily spread on from there.
  • Do not touch your face, eyes or mouth with unclean hands. That way you will avoid the spread of the virus from your hands onto your mucosal surfaces. 
  • Avoid close physical contact with employees, students or other people on the campus (e.g. shaking hands, standing too close to each other or hugging).
  • It is recommended to clean your work or study equipment regularly (e.g. by using a moistened microfiber cloth).
  • When organising a physical meeting, it must be carried out in a large enough room to guarantee a safe distance between the participants.
  • If possible, please ventilate and clean rooms regularly. The university is regularly cleaned, however, it is possible to call for extra cleaning though the building administrator. 

Study Regulations

 

Distance learning is mandatory for courses, where the participating lecturers or students have been sent to self-isolation. It is also not allowed to be present at the university in general in that case.

The university aims to offer contact study for as long as possible regarding those courses, where contact study is essential to achieve the learning outcomes. In order to do so, as much learning as possible has to take place in distance learning, using e-learning tools.

Contact study is used in courses, where it is otherwise difficult or impossible to achieve the necessary learning outcomes.

In contact studies:

  • lecturer ensures that the classroom is filled to a maximum of 50% occupancy (based on room occupancy data in ASIO). Information about the maximum occupancy number is also installed on every classroom door. The number of participants in the laboratory is determined by the employee responsible for the laboratory;
  • lecturer provides student who are not able to attend contact studies with e-support and the opportunity to continue studies from distance;
  • a protective mask or visor must be worn and a safe distance (at least 2 meters) must be held with others, ie. avoid sitting on the same bench or side by side. In justified cases, lecturers, in cooperation with the study group, can adjust the need to wear a protective mask (sports-related subjects), ensuring the best possible safety;
  • we ask everyone to check and correct your contact details (especially telephone number) in ÕIS, so that the university can contact you quickly if necessary.

During online studies, the lecturer has a right to require punctual attendance (people who are late, might not be accepted). The lecturer also has a right to require people to use their full names and their camera if possible. If the student does not have a camera, then in certain cases (seminar, exam, etc.) the lecturer can insist on using one. In other times, a photo can also be used by the student.


Exams and assessments

  • When organising an exam, lecturer generally follows the established course programme. In order to prevent the spread of the virus, lecturer has the right to make changes in the form of the examination/ assessment (eg to transfer the examination planned in contact studies to digital) and in the assessment method (eg to replace the written test with an oral interview);
  • Organisation recommendations will be sent to lecturers this week;
  • Lecturer discloses the changes to the students in ÕIS no later than one week before the first exam/ assessment, if the exam takes place in the last week of contact studies or in the first week of the examination session (i.e. between 7-20 December 2020). Changes to subsequent examinations will be announced no later than the beginning of the examination session (i.e. 14 December 2020).

  • If a student has a chronic illness, due to which their doctor considers it necessary to avoid any contact, it is possible for the student to take academic leave for health reasons on the basis of a certificate from a family doctor. If a student has no indications from a doctor to avoid participating in studies, but the student is afraid of becoming infected with the virus during studies, then they may, at their own request, go on academic leave for the beginning semester. An application for academic leave at one's own request can be submitted during the semester, but it must be taken into account that such leave can be used only once during the studies, either one or two semesters at a time.
  • In order to prevent the spread of the virus and to quickly detect possible infection, the Health Board recommends registering those in the auditoriums. Attendance registration does not control participation in studies, but is only intended to prevent, deter and respond quickly to the spread of the virus when a person is diagnosed at a university. Student must register their presence at the beginning of each lecture on the form (www.tlu.ee/reg). All auditoriums have a QR code and a link to the form. By filling out the form, you will protect your own and others' health! (Personal data is processed in accordance with the Personal Data Protection Act and is used only to prevent the spread of the virus. The collected personal data is deleted three weeks after the submission of the data. The data is processed only by an employee of the Department of Education (helen.joost@tlu.ee))

If a student has COVID-19

 

  • If a student falls ill outside the university, then they must remain at home. If a student falls ill at the university, then they must go home immediately.
  • In case of illness, contact your family doctor for advice on the diagnosis of COVID-19, the need for testing and the certificate of incapacity for work. A student who does not have a family doctor must call 1220.
  • Students who were diagnosed with COVID-19 may return to the university after 14 days, provided that they are completely healthy - no respiratory symptoms or fever. The final decision is made by the doctor. In case you start falling behind in your studies, ask for help from your fellow students or the lecturer.
  • University members who have not been in contact with a student during their symptomatic period, may continue their studies, but monitor their health carefully for 14 days. If symptoms occur, stay at home and contact your family doctor or call 1220.
  • If a student has been diagnosed with COVID-19, they must notify the Academic Affairs Office:
    - international exchange students ingrid.hinojosa@tlu.ee, 6409 217
    - international degree students paula.balic@tlu.ee, 6409 234
    - other students helen.joost@tlu.ee, 56670028. 
  • The staff of the Department of Academic Affairs may ask a person who has been diagnosed COVID-19 postivie additional questions to find out the details of their stay at the university. Based on the received information, the staffof the department identify the co-students who participated in the lecture (according to the registration of the lecture) and contact the participants personally. A written notice will be sent to all those enrolled in the subject and they will be asked to answer within 24 hours whether the student was physically involved in the study or not.
    This is important, because then it is possible to find out the people who have been in close contact * with the infectious student, give them a recommendation to stay home for 14 days and monitor their health, arrange disinfection of rooms and surfaces, etc.
  • University members who have not been in close contact with the infected student, may continue their daily work routine, but must carefully monitor their health.
  • NB! A student who has been diagnosed with COVID-19, will be asked by the Health Board for details and movements of close contacts* during two days prior to the onset of symptoms.

 
*Close contact is someone, who:

  • lives in the same household with someone infected to  COVID-19; 
  • has been in direct contact with COVID-19 patient (e.g. shake hands)  for at least 15 minutes and less than 2 meters:
  • has been in direct contact with COVID-19 patient secretions without the use of protective equipment (eg has coughed, sneezed, used the patient's napkin with bare hands);
  • has been in a room (including dining room, meeting room, hospital waiting room, etc.) with the COVID-19 patient for at least 15 minutes and less than in 2 meters;
  • was in the public transport close to COVID-19 infected passenger, including:
    - persons sitting in the same row and two rows in front or behind,
    - COVID-19 infected persons companions or carers.
  • According to the Health Board, a person who has been with a COVID-19 infected person for less than 15 minutes is a safe close contact.
  • In case of falling ill, find where to get help HERE!

Information for the university staff

  • Remote work is recommended for all employees, who belong to the risk group and whose nature of work allows so. Terms of working remotely must be agreed on across the unit.
  • While staying at the university premises, it is mandatory to wear a protective mask. Masks will be provided to the university staff. Academic staff is able to get masks from their unit’s office and non-academic staff is able to get them from their office head. All units will be provided with masks by Reilika Muuli, the Occupational Health and Safety Specialist from the Personnel Office.
  • If you suspect you may be infected with the coronavirus, contact your family doctor first or call the family physician advisory line 1220 or +372 634 6630 (also for calls from abroad), who will arrange testing if necessary. If it is justified to stay at home and not come to work, then inform your immediate supervisor to discuss the organisation of remote work (or possible stay on sick leave). Be sure to consider that 14 days of home isolation and testing are required if symptoms are suspected.
  • it is recommended to reorganise the work so that as few people as possible stay in one room at a time (if possible, don’t share the same room with your colleague at the same time; take lunch and rest breaks at different times from your colleagues so that not many people would gather in the lunchroom).
  • We recommend to have virtual meeting meetings. However, in case of physical attendance, be sure to hold safe distance requirements, choose a room of sufficient size and register all participants. If there are meetings with people who do not come into contact on a daily basis, then it is important for all participants to wear a protective mask.
  • Business trips can only be organised if they are agreed and coordinated by the rector and if they are vital due to the nature of work. When planning a business trip, all possible risks must be thought through – restrictions on arrival and departure from Estonia, the possibility of not getting refunds from travel expenses and the need to stay in self isolation or getting tested when arriving back to Estonia.
  • When arriving to Estonia from abroad, make sure to follow the necessary requirements. See them at the homepage of the Ministry of Foreign Affairs.
  • If you have been diagnosed with COVID-19, inform Reilika Muuli, the Occupational Health and Safety Specialist (reilika.muuli@tlu.ee). People, who have been in close contact with the diagnosed person will have to self-isolate.
  • If you have been sent to self-isolation, inform your direct manager to agree on how to work from distance.
  • Maintinig a healthy state of mind is important when going through difficult times. We reccommend to stay in touch with your colleagues - share your stories with them, be it a job victory or other success stories. Ask how they are doing as well! Good humor is always welcome because laughter improves well-being and reduces anxiety. However, if your thoughts take over, feel free to contact our Employee Advisor Tiiu Meres (tiiu.meres@tlu.ee).
  • In case of falling ill, find where to get help HERE!